Privacy Policy

For us at Lidingöloppet, it is important that you feel secure in providing your personal information to us. Lidingöloppet follows the laws and regulations of the data protection ordinance and is therefore very careful to ensure that your information is handled correctly and securely.

If you do not accept our privacy policy, unfortunately, you cannot participate in our races.

We reserve the right to transfer our rights and obligations to another party for parts of the competition procedure. See continuation below.

To register, you must be at least 18 years old. If you are under 18, you must have a guardian's approval to enter into an agreement with the Association.

Data Controller
The Lidingö Race is the data controller.

What is personal data?
Personal data is any kind of information that can identify an individual. It can be details such as name, phone number, social security number, address, email address, pictures, or videos.

What information do we collect?

-Name
-Address
-Social Security Number
-Email
-Phone Number
-Gender
-Nationality
-Payment Information
-Timing

Where do we get the personal data from?

Lidingöloppet has obtained them from you as an individual when you have given consent (before May 25, 2018) or when you have given consent during an expression of interest, registration for a race, or registration for events organized by Lidingöloppet (after May 25, 2018).

Why do we collect personal data?
-Identification and age verification
-Maintain accurate and updated information
-Ensure that you have registered and paid for your starting place.
-Enable you to access your personal registration and result history.
-Establish and publish registration and result lists for all participants before, during, and after the races.
-Be able to award prizes to winners of these either through placement in results or by drawing.
-To be able to make a correct starting group seeding in the races that have this.
-Produce, for example, correct equipment for participants in the races, such as bib numbers.
-Ability to contact you or a relative before, during, and after the race (e.g., through evaluations).
-To offer personalized service including photography, results, and insurance.
-Send the participant's personal orders such as pictures, diplomas, Folksam's exercise race insurance or Folksam's large exercise race insurance, Racefox.
-Nationality is collected so that we can distinguish who needs to fill in a Swedish social security number, and to keep statistics on the number of participating countries.
-Social security number/age, gender, location are collected to keep accurate statistics from the different races.
-Gender is collected because we have a race that is exclusively for women.
-Communicate with participants who take part in a race, before or after a race.
-To be able to market our races, events, products, and services.
-Our customer service should be able to communicate with the customer and answer questions via phone, email, or other channels (e.g., social media).
-Be able to make an identification.
-Develop our services to be more user-friendly and improve services such as website, events, products, and offers.
-To prevent, deter, and investigate misuse of a service.

The bases are legitimate interest, balancing of interests, fulfillment of purchase agreements, and public interest. The processing is necessary to serve your and our interest in managing and administering your participation and to be able to satisfy our interest in marketing our events and services.


What is the Lidingöloppet register?

Leopard Database
(order management, basic data for newsletters, registrations, and result lists)

Category of personal data
Name, address, gender, social security number, race, event, race and event statistics, previous results, payment information, contact details of a relative, team membership, club membership, any notes from the participant.

Purpose
To handle participants' registrations, to link a participant with their previous statistics and/or to create new statistics.

Legal basis
Through consent from the participant. Fulfillment of a purchase agreement. Legitimate interest that is necessary for participants to be able to participate and for Lidingöloppet to be able to conduct events and competitions.

Storage
Lidingöloppet stores the information in accordance with the Accounting Act.


Photography and filming

Category of personal data
Photos and videos

Purpose
To market our races and events via website, advertisements, social media, newspaper articles, through partners' advertising for races or events

Legal basis:
Balancing of interests. Public interest

Storage
Lidingöloppet saves photo and video recordings from the races.

Printed materials

Categories of personal data
Name, Postal Code, City, Country, Gender, personal ID according to Lidingöloppet's runner database, images, year of birth.

Purpose
To inform, market our races, events, products, and services through Invitations, Entry Confirmations, Feature Magazines.

Legal Basis
The data subject has given consent at registration, legitimate interest, and public interest.

Storage
The Lidingöloppet's supplier prints information, addresses, and sends postal mailings according to address details provided at consent.


Digital Mailings

Categories of personal data
Email address, Name, Year of birth, Postal code, City, Country, Gender

Purpose
Such as newsletters, competition information.
To inform, market our races, events, products, and services.
To be able to offer information that we believe is interesting to you, Lidingöloppet's partners may in some cases have access to Lidingöloppet's address register via Lidingöloppet. Lidingöloppet does not share information with our partners or sponsors. Sponsors and partners of Lidingöloppet may send offers through Lidingöloppet. It is possible to unsubscribe in the mailings.

Legal basis
The data subject has given consent at the time of registration. Legitimate interest and general interest.

Storage
Lidingöloppet updates the data and removes information older than 3 years after consent has been given to the above Runner Database.


Customer surveys, Questback

Categories of personal data
Email address, Name, participating events, bib number, gender, and other information relevant to the event.

Purpose
To collect feedback from the runners to improve the various arrangements of Lidingöloppet.

Legal basis
The data subject has given consent at the time of registration.

Storage
Lidingöloppet continuously cleanses the register in the form of de-identification.

Read more about Questback here.


Customer Support

-Kundo, learn more about Lidingöloppet's customer service at Kundo and its policy here.

Suppliers (for purchased additional services) See Data Processing Agreement with our subcontractors under "Who has access to my personal data?" below.

Enervit

Categories of personal data
Race, date of birth (YYMMDD), name, address, nationality, payment date, race, product type.

Purpose
The Lidingöloppet establishes registers with personal data of the participants who have chosen to purchase the Enervit package. These registers are sent to Enervit to report who has purchased the product. Enervit, in turn, contacts the buyer to fulfill their part of the buyer's purchase agreement of the product.

Legal basis
To fulfill the participant's purchase of the supplier's product. The data subject has entered into a contract upon purchasing the product.

Storage
The data is stored at Lidingöloppet according to the rules of the Accounting Act.
Enervit stores the data until after the current year's race. Thereafter, it is deleted.

Racefox

Categories of personal data
Name, bib number, nationality, race, class.

Purpose
Lidingöloppet creates a register of personal data for participants who have chosen to purchase the Racefox package. These registers are sent to Racefox to report who has purchased the product. Racefox, in turn, contacts the purchaser to fulfill their part of the buyer's purchase agreement of the product.

Legal basis
To fulfill the participant's purchase of the supplier's product. The registered individual has entered into an agreement upon purchasing the product.

Storage
The information is stored at Lidingöloppet according to the rules of the Accounting Act.
Racefox stores the information until after the current year's race. Thereafter, it is deleted.


Folksam's exercise race insurance and Folksam's large exercise race insurance

Categories of personal data
Social security number, name, address, nationality, payment date, race, product type.

Purpose
Lidingöloppet establishes registers with personal data of the participants who have chosen to purchase Folksam's exercise race insurance and Folksam's extensive exercise race insurance. These registers are sent to Folksam to report who has purchased the insurance.

Legal basis
The registered has entered into a contract upon purchasing the product.

Storage
The register is kept at Lidingöloppet in accordance with the Accounting Act

Who is allowed to access my personal data?

To provide services and offers to you as a participant, such as newsletters, photography, film, Start certificates, insurance through Folksam, Enervit packages, Racefox, and to make your registration and timekeeping searchable, we use subcontractors. For research purposes, Lidingöloppet shares certain data with individual research projects and institutes.
Lidingöloppet is the data controller for your personal data, which means that we enter into Data Processing Agreements with our subcontractors. The agreement specifies how they are allowed to process your personal data. They do not have the right to disseminate the data and must delete the data when it is no longer needed for the assignment. Lidingöloppet does not sell, disclose, or share the information with unauthorized parties.

Data processors do the following with us:
-Time tracking and participant services
-Payments
-Photography and filming during the race
-Insurance matters
-Newsletters
-Printing and sending Invitations, Start certificates, and the Report magazine
-Diplomas
-App

How long do we keep your personal data
Your personal data is kept by us for the period that you are a participant with us and the time required by the accounting law for us to fulfill legal obligations required by the accounting law. In marketing purposes, information older than 3 years is not used. High security is always observed in all handling of personal data.

Your rights
You have the right to access your data, to have it corrected, completed, or if you wish, to have it deleted. If you choose to delete all your data, all previous race statistics and race history will be deleted. Read below about your rights.

Right of access
You have the right to request access to your data, a record extract. If we receive a request for a record extract, we will ask for additional information, if required to fulfill the request. This is to ensure that the identity of the person making the request matches the participant for whom the record extract has been requested. This is so that we provide the information to the right person. The request is sent by emailing the request to info@lidingoloppet.se. We will respond to you by email within 30 days of the request.

Right to rectification and completion
You always have the right to request that your personal data be corrected if the information is incorrect or to complete any incomplete personal data. If we receive a request for rectification or completion, we will ask counter-questions to ensure that the identity is the same as the participant for whom rectification or completion has been requested.

Right to erasure and to withdraw consent
You have the right to request the erasure of your personal data that we process. If you choose to delete all your data, all previous race statistics and race history from all the events organized by Lidingöloppet will be deleted.
You also have the right to withdraw your consent. If you withdraw your consent, you unfortunately cannot register for the event you chose at the time of your given consent.

There may be reasons for us to not be able to accommodate your request for erasure. This if there are legal obligations that prevent us from carrying it out. It could be to fulfill a legal obligation that we are subject to, for example according to the accounting law, if the data is needed to exercise our right to freedom of expression and information, or to establish, assert, or defend legal claims.

Right to restriction
You have the right to request that the processing of your personal data be restricted.
For example, you can object to direct marketing and profiling for direct marketing purposes to you. If you object to direct marketing, we will cease all types of direct marketing and profiling to you.
You can choose to be anonymized (participant Anonymous) in our public lists such as Registered participants and Result lists.
For these requests, please contact the Lidingöloppet office.

You have the right to request that all data concerning you and your personal data be transferred to another data controller, a so-called data portability. Read more about data portability on the Swedish Data Protection Authority's website http://www.datainspektionen.se

About cookies

What are cookies and how do they work?
A cookie is a small text file that the website you visit asks to save on your computer. Cookies are used on many websites to provide a visitor with access to various functions. The information in the cookie can be used to track a user's browsing.

There are two types of cookies. One type saves a file for a longer period on your computer. It is used, for example, for features that tell you what's new since the user last visited the website. The other type of cookies is called session cookies. While you are browsing a page, this cookie is temporarily stored in your computer's memory, for example, to keep track of which language you have chosen. Session cookies are not stored for a long time on your computer, but disappear when you close your web browser.
(Source: Post & Telecom Agency, http://www.pts.se/)

What do we use cookies for?
Our website uses two types of cookies.

Session cookies
We use session cookies. They last as long as your browser is open.

Other cookies
We do not use cookies to save settings on the site. However, third-party advertisements on our site (e.g., Google ads) may use cookies that last longer than session cookies.

If you only accept so-called session cookies
You can fully use our website even if you only accept so-called session cookies.

If you do not accept any cookies at all
You cannot fully use our website if you do not accept any cookies at all.
- You can read information
- You cannotnot sign up for our races (steps 1, 2, and 3 of registration require a session)

Facebook login Privacy Policy

Last updated: August 17, 2023

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. This Privacy Policy has been created with the help of the Privacy Policy Generator.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
• Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Lidingöloppet, Vasavägen 82.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: Sweden
• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to the Website.
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
• Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to Lidingöloppet's My Pages, accessible from https://enter.lidingoloppet.se/Web/Login.aspx
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Information from Third-Party Social Media Services

The Company allows You to create an account and log in to use the Service through the following Third-party Social Media Services:

• Google
• Facebook
• Instagram
• Twitter
• LinkedIn

If You decide to register through or otherwise grant us access to a Third-Party Social Media Service, We may collect Personal data that is already associated with Your Third-Party Social Media Service's account, such as Your name, Your email address, Your activities or Your contact list associated with that account.

You may also have the option of sharing additional information with the Company through Your Third-Party Social Media Service's account. If You choose to provide such information and Personal Data, during registration or otherwise, You are giving the Company permission to use, share, and store it in a manner consistent with this Privacy Policy.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

• Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about cookies on the Privacy Policies website article.

We use both Session and Persistent Cookies for the purposes set out below:

• Necessary / Essential CookiesType: Session CookiesAdministered by: UsPurpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
• Cookies Policy / Notice Acceptance CookiesType: Persistent CookiesAdministered by: UsPurpose: These Cookies identify if users have accepted the use of cookies on the Website.
• Functionality CookiesType: Persistent CookiesAdministered by: UsPurpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
• To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage Your requests: To attend and manage Your requests to Us.
• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If You interact with other users or register through a Third-Party Social Media Service, Your contacts on the Third-Party Social Media Service may see Your name, profile, pictures and description of Your activity. Similarly, other users will be able to view descriptions of Your activity, communicate with You and view Your profile.
• With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

• By email: info@lidingoloppet.se
• By visiting this page on our website: https://www.lidingoloppet.se/hem/om-anmalan

Where are my personal data processed?
Within the EU/EEA

Update of our Privacy Policy
We at Lidingöloppet reserve the right to update our Privacy Policy. This is because we develop our races, events, services, and products and therefore need a Privacy Policy that corresponds with new races, events, services, and products. Sometimes there are also changes and clarifications in legislation which result in the need to develop or change processes and systems. Changes to the Privacy Policy will be announced on this page.

Sharing your information with authorities
Lidingöloppet may, if there is a legal basis for it, be required to disclose your personal data to government authorities such as the police and the tax agency.

Complaints
If you believe that we are processing your personal data in violation of the current data protection regulation, you should report this to us as soon as possible. You can also file a complaint with the concerned supervisory authority, the Swedish Data Protection Authority http://www.datainspektionen.se.

Contact Information
If you have any questions, please contact us as follows.

Lidingö Race
Box 100 57, 181 10 Lidingö

Visiting address for Lidingöloppet
Vasavägen 82 (3rd floor)

Phone: 08-765 26 15
Email: info@lidingoloppet.se